ICT Leadership & Management Solutions

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Pupil tracking with GO 4 Schools

Record marks online and track pupil progress in real-time – sharing live data, 24/7, with teachers, students and parents

Every school has different methods for tracking student data, although the implementation of any data system will need to allow teachers to review pupil learning outcomes to plan appropriate differentiated teaching and learning. Accountability for student achievement requires high quality classroom pedagogy and rigorous assessment, enabling a quick and efficient response to those falling behind or needing extended learning. To target these students, the most effective strategies using the most up to date and reliable information is paramount.
Pupil tracking in GO 4 Schools helps you with all of this. It removes the inefficiencies, inconveniences and bottlenecks that many schools encounter with existing systems.
Our streamlined approach to collecting and analysing student progress data will give you the information you need, when you need it. There's no more waiting for data to be collected and no more waiting for someone else to produce a report for you. As one senior leader who uses GO 4 Schools has said "I'm no longer spending days and weeks chained to my desk working with spreadsheets. Instead, I am out in the school, supporting students and staff."
  • What would you and your staff do with all the time we can save you?
  • Would you plan earlier, more effective interventions? Or go on more learning walks?
  • Or any of the hundreds of other things that help improve your school?
"Progress tracking made simple!"
Assessment Co-ordinator,
Chantry High School & Sixth Form Centre, Suffolk

Key features and benefits:

  • Reliability – In GO 4 Schools, everything is joined up, so there is no error-prone, manual copying of information from one place to another, e.g. copying marks from markbooks into the school's MIS.
  • Efficiency – We take key information from your MIS and flow it through into statistics and student progress reports where it appears alongside tracking information entered by staff. There is no need to re-enter any information at all.
  • Convenience – Staff can record and access information 24/7, from work or home, over the Web. There is no longer any need to print gigantic spreadsheets of student progress and stick them to the wall in your meeting room or staff room!
  • Simplicity – GO 4 Schools is very powerful but is also very easy to set up and manage, so you don't need lots of training or to rely on a 'school guru'. Subject leaders can customise markbooks for their subjects in just a few minutes.
  • Quality control – It is easy to check what has been collected – as well as what hasn't - and to collect actual classroom marks rather than just summative grades. You can even review underlying marks to ensure assessment is performed consistently. It all helps to ensure the accuracy of the information on which you allocate resources for interventions.
  • Transparency – Information is shared between subjects so all staff, including the SENCO etc, get a cross-curricular view of each student. This can even be shared with students and parents too, to make sure everyone is in the picture.
  • Timeliness – GO 4 Schools gives you access to today's information, not just summative grades collected a few days, weeks or even months ago. If you are allocating precious resources for interventions or students are choosing options, isn't the freshest information essential?
  • Immediacy – You can analyse the marks and grades in GO 4 Schools as soon as they are recorded. There is no need to wait for someone to export them into a spreadsheet and then manipulate and summarise them for you. If more information is recorded tomorrow – you can just go and check the impact yourself then. Key statistics are always available at the click of a button.
  • Flexibility – If you are interested in a specific focus group, e.g. boys on free school meals with a D in English at GCSE, you can get the data you need in just a few clicks. There is no need to battle with additional exports into spreadsheets.
"Intuitive, easy to use yet flexible enough to provide ownership for staff and departments."
Deputy Headteacher, Chantry High School, Suffolk

A 'triple win'

GO 4 Schools removes the inefficiencies and delivers a 'triple win':

  1. Information can be collected and checked more efficiently – freeing up time for other activities.
  2. Information can be accessed and analysed more efficiently – freeing up yet more time, e.g. for delivering interventions rather than planning them.
  3. Interventions can be planned based on the latest data available – better targeting ensures the best use of the limited resources available.

All in all, GO 4 Schools frees up huge amounts of time for those involved with school data, leaving them free to do what they do best. It leaves SLT members free to work with students and staff to improve outcomes, and it leaves data managers free to spend more time adding value to data through analysis.

By providing the SLT, middle leaders, staff, students and parents with access to the latest information available, everyone can make better, informed decisions.

Your options for tracking pupil progress with GO 4 Schools

GO 4 Schools actually provides your school with two options for tracking pupil progress:

  1. Periodic collection of summative grades – often the only approach available to schools not using GO 4 Schools – which we refer to as traditional pupil tracking. Traditional pupil tracking within GO 4 Schools is just like performing a 'data collection' in other systems, but is much easier to do with GO 4 Schools. As with other systems, a traditional data collection is often linked to a set of student progress reports. As you'd expect, staff can enter summative grades to indicate a student's current position and their predicted grade, but it also incredibly easy to collect 'attributes' such as 'Attitude to Learning', 'Effort' etc. This option is available if you are not using the GO 4 Schools Online Markbooks Module.
  2. Ongoing collection of marks from the classroom as and when work is marked – which we refer to as continuous pupil tracking. With this approach, current working grades are calculated from marks automatically and feed directly into any set of student progress reports, year group, subject and group statistics. Assessments can be weighted and calculated to match a formal qualification i.e. GCSE, A'Level, BTEC or to evidence the school's assessment policy for Life after Levels methodology. At any time, a 'data snapshot' will allow you to track progress at key points in the academic year. As with the first option, you can still collect 'attributes' such as 'Attitude to Learning' easily. This option requires you to use the GO 4 Schools Online Markbooks Module.

In each case, a students' current grades are compared to target grades which can be derived from FFT, CAT data etc.

Future Proofing School Assessment

Life after Levels

From 2015 levels were removed from the National Curriculum, this decision has freed schools from an imposed measure of student progress. Despite greater freedom in the way pupils can be assessed schools will still be required to have a range of evidence in place:

Data priorities for Schools

  • Measuring and tracking student Progress.
  • Reporting to parents in a method that has currency and clarity.
  • Evidence of closing the gap with key focus groups i.e. Pupil Premium.
  • The need for students to be tested against some form of benchmark during the course of each year.
  • The need to be able to demonstrate how well their students have learned and what progress they are making.
  • Ensuring that Pupils are on track to meet expectations and taking action if individual pupils are falling behind.


  • Some schools may decide to map the current levels system to the new National Curriculum.
  • Use a grade based system based on GCSE grade criteria – this is easy for everyone to understand and has currency with parents.
  • Decile ranking – links how students are performing relative to their peers by dividing into 10 equal subsections.
  • Scaled/standardised score (e.g. CAT tests) used to identify pupil's strengths and weaknesses and provides a benchmark against national averages. Scaled scores a means of reporting results with 100 representing expected achievement (100 possibly the norm score for end of KS2).
  • Assessment criteria for periodic assessment are arranged into a hierarchy, setting out what children are normally expected to have mastered by the end of each year.
  • Use of flight paths to track and demonstrate progress.
  • The achievement of each pupil is assessed against all the relevant criteria at appropriate times of the school year.
  • Skills ladder to show progress through assessing as either 'developing', 'meeting' or 'exceeding' each relevant skill.

Internal Grading Schemes

GO 4 Schools now incorporates Internal Grading Schemes which can be utilised in markbooks for assessment and tracking student progress for Key stage 1-3 following 'Life after Levels'. Different Internal Grading Schemes can be applied to subjects and/or year groups to facilitate different progression models within a particular school. A grading scheme can be set up to a range of criteria which can have points allocated to map progress towards GCSE. Tracking against APS or GCSE numeric points further demonstrates individual student progress throughout their academic life by making use of the linked individual flightpath charts for each subject.

So whatever assessment a school devises to track coverage of the new national curriculum, whether this is based on skills, knowledge and understanding or using GCSE grade criteria to build up 'GCSE ready' skills, GO 4 Schools has the functionality to support the consistency and value of this across your curriculum.

Our Educational consultants have worked with a large range of schools to support the set up and implementation of school-based grading schemes to ensure efficient and accurate tracking. See our CPD page for further information and available training packages.

Internal grading scheme

Example school based scheme set up using APS and GCSE Numeric points. This will allow progress tracking from KS2 levels and trakcing towards new reformed GCSEs.

Assessment Schemes

An Assessment Grading Scheme can be built into markbooks to enable a range of approaches to recording your assessments for a new Internal grading scheme. The terminology used can be specific to your school and embedded across all subjects. This empowers schools to complete meaningful assessments that are clear to teachers, parents and students.

There is no limit on the number of assessment schemes that can be applied to markbooks, so it is possible to track curriculum mastery, extra-curricular participation and even 'report attributes' such as Attitude to Learning or effort grades.

Internal grading scheme

To embed your Life after Levels assessment scheme, GO 4 Schools offers a simple and effective system to set up and track student progress effectively, as well as populating headline grades and percentages of students at each grade level in year group and subject statistics.

Whilst we are waiting for the DfE updates on the use of the KS2 Scaled score results, these can be uploaded into GO 4 Schools as a reference point for teachers with options to track those who achieved 'below expected standard', 'expected standard' or 'working at a greater depth'.

Residual Schemes

To support tracking student progress, when using a school based assessment scheme, many schools request additional functionality to utilise residual data and provide mechanisms for showing alternative labels to students and parents. In GO 4 Schools we provide a simple, customised approach to tracking via residuals.

A residual is the difference between a student's progress and target grade. In GO 4 Schools you can define labels and colours to apply to residuals, down to decimal level residual values. Multiple residual schemes can be applied at whole-school level, year group or subject level, enabling the display of a residual band column in mark books, making the tracking of students 'on, below or above' target much simpler for teaching staff.

Working with a residual scheme enables schools to track increments in residuals between progress and target grades, providing detailed information to teachers for intervention purposes and the monitoring of key groups. It also allows schools to translate detailed attainment scores into simple language to communicate to parents and students on the student page and in take home reports.


Common template residual schemes are populated into GO 4 Schools e.g. a termly based model where the residual difference can be reduced to show that students are closing the gap towards achieving their end of year target grade.

Data explorer

Further development work is currently underway to support the analysis of data via residual schemes in the Year group and subject statistics in GO 4 Schools. This includes updates to auto charts, and residual ribbons functionality.

School dashboard

KPI table and bar charts KPI table and bar charts

Key performance indicators can be quickly viewed. Quick links to OfSted and the DfE Schools comparison website make analysing your current data with official reported data easier to manage.

Governors, focus group charts Focus groups with confidence intervals

Data dashboard views of Progress 8, Attainment 8, EBacc and The Basics English and Maths measures by key focus groups including gender, SEND, Pupil Premium is invaluable for tracking in-school gaps to support schools in positive and shared intervention strategies.

More detailed analysis

Follow the links below to see further information about how GO 4 Schools functionality can support schools to analyse their data: